Public Records Request

PRECORDS REQUEST BANNER
What is a Public Record?

PRecords2
 
Per Florida Statute 119.07 -
  • All documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other materials
  • Regardless of physical form, characteristics, or means of transmission
  • Made or received in accordance with law or in connection with the official business of an agency
How to Make a Public Records Request
You can make a public records request in a variety of ways:
 
In Person (Monday-Friday, 8am-5pm, closed holidays):
Oldsmar City Hall
2nd Floor - City Clerk's Office
100 State Street West
Oldsmar, Florida 34677

                              PRecords1

The City of Oldsmar offers a public records kiosk computer, instructional aide is provided.  It is suggested to bring a USB Drive to download your records to save time.

By Email:  Email Records

By Regular Mail:
PUBLIC RECORDS REQUEST
c/o City Clerk's Office
Attn:  Ann Nixon
Oldsmar City Hall
100 State Street West
Oldsmar, Florida 34677

By Telephone:  813-749-1115
By Fax:              813-854-3121

NOTE:  A public records request does NOT have to be in writing and may be ANONYMOUS.

Requests and Fulfillment
Public records held by the City of Oldsmar are available upon request for inspection or copying pursuant to Chapter 119, Florida Statutes, and Article I, s. 24 of the State Constitution.

Some public records are already provided for the public on the City's website and are immediately available for viewing and downloading.  For example, you may obtain copies of the City Budget at This LINK.

Other records are not as readily available and will have to be located, reviewed for information exempt from disclosure, and redacted if necessary.  The time to fulfill a public records request will vary depending upon the particular records requested and the volume of the request. Our Records Management Liaison Officer, Ann Nixon, is committed to fulfilling your request as quickly and efficiently as is reasonably possible.

Common public records requested are listed in the right hand column of this page.


Costs
Maximum fees for copies of public records are established by law.  S.119.07(4), Florida Statutes, provides the general fee provision for copies of public records.  Some requests, however, may be subject to a statutorily-authorized special service charge for extensive use of information technology resources or personnel services or both.  Service charges are determined by the lowest paid employee capable of performing the public records request task.  

Any applicable charges will be invoiced, and the charges must be paid prior to the requested copies being processed.  

The City of Oldsmar pricing schedule for records requests are as follows:
 Electronic Data  No Charge
 1 Sheet Copy, Single Side, 8.5 x 11  .15 cents/sheet
 1 Sheet Copy, Double Side, 8.5 x 11 .20 cents/sheet 
 CD, DVD  $10 / CD,DVD
 Map, 8-1/2 x 11, Black & White    $15              
 Map, 8-1/2 x 11, Full Color  $20
 Map, 11 x 17, Black & White  $20
 Map, 11 x 17, Full  Color  $25
 Map, 24 x 36, Black & White  $25
 Map, 24 x 36, Full Color  $30

*If the public records request takes more than one hour, there will be a charge of employee's time at lowest rate in addition to the above charges.


Contact
For further information, please contact directly:

Records Management Liaison Officer
Ann Nixon, CMC
City Clerk - City of Oldsmar, Florida
Email Records
Phone:  813-749-1115

Assistant Records Management Liaison Officer
Kathy Horvath, CMC
Deputy City Clerk - City of Oldsmar, Florida
Email Records
Phone:  813-749-1116